MEAL/Communication and Documentation Officer

Aasaman Nepal (ASN) ‘A pioneer organization for education and nutrition’, is one of the leading Terai based NGOs led and managed by social activists since its establishment in Dhanusha, Janakpur in 1999. ASN has been engaged in developing and implementing programs aimed at protection, promotion, and fulfillment of child rights in Nepal. Currently ASN has been working in 25 districts under 6 Thematic Areas as: Education/Child Protection, Women Empowerment, Livelihood/ Natural Resource Management, Disaster Risk Reduction, Health/ Nutrition and Good Governance.

ASN with funding support from Save the Children will be implementing the Project Knowledge Hub for Uplifting Socio-economically marginalized children and families through actions in Education and Economic Empowerment (KHUSEE)*. The project on basic education and income generation aims at increasing children’s access to inclusive and quality education through economic empowerment of family and governance support as the main goal which will be achieved through three outcomes: I. Increased learning continuity of children from the poor and marginalized families, II. Improved accessibility, quality education and academic achievement of children, III. Sustained good governance in schools and municipalities. ASN is looking forward self-motivated, result oriented and hard-working Nepali citizen for the following position:

1. Position: MEAL/ Communication and Documentation Officer- One

Job Description: 

A. PLANNING

• Support program/project team in developing MEAL and Communication Plan.
• Ensure proper implementation of MEAL and Communication plan.
• Develop MEAL plan and ensure the planned activities are embedded in project/program plan
• Technically support program/project team in developing monitoring checklist and tools.
• Support program team during project/program planning.

B. MONITORING

• Conduct quality monitoring against quality benchmark, prepare monitoring visit reports and develop action plan jointly with program team. 
• Conduct follow-up monitoring visits to materialize action agreed in action plan tracker are being implemented at field level
• Conduct quarterly output tracking (Variance analysis, source verification & Progress of outputs), prepare a brief report and share with concerned program team.
• Conduct Data Quality Assurance (DQA) at time of survey, prepare a brief report and share with concerned program team.
• Review project tracking report (activities planned vs. achievements) along with the reason for its variance (Monthly).
• Conduct joint monitoring in coordination with program and finance team and produce its report.
• Ensure that the feedback response & action plan tracker have been maintained in the excel database and has also been successfully updated in the OPMIS.

C. EVALUATION

• Support program team/consultants/evaluation team during field visits.
• Support program/project team during baseline, mid-term evaluation, situation analysis and database reporting.
• Support in logistic arrangement for evaluation team during field visits.

D. ACCOUNTABILITY

• Ensure that all staffs of the organization fully understand and promote accountability in general and to children in particular through training and coaching. 
• Establish an effective functional system for complaints/ feedback handling and response mechanisms at organization. 
• Designing community sharing tools (pocket/ wall calendar, hoarding boards, master flex prints and radio jingles) in close coordination with SC’s MEAL team.
• Ensure community sharing tools are used properly (pocket calendar with MEAL’s information, master flex print, radio jingles, toll free number and objectives of the activity/ project) with the beneficiaries.
• Ensure that the feedback/Response mechanism issues are addressed on time.
• Ensure the complaints and feedbacks have been successfully and timely updated in the OPMIS.
• Perform regular trend analysis (of various variables present in the FRM recording form) of feedback/response at organization level and share it with program team.
• Conduct preliminary verification and prepare preliminary report in case of serious nature of complaints filed by beneficiaries/ communities. 
• Ensure that the complaints/ feedback mechanism guideline has been followed by all staffs within the PNGOs (staffs and board members). 
• Conduct complaints satisfaction survey rating (quarterly) and share with program team if required.

E. LEARNING

• Generate learning on your own and from program team through monitoring visit and activity implementation  
• Document all the learning’s in learning log sheet
• Conduct debriefing session among all staff about learning in all staff meeting and develop an action plan following the learning log sheet 
• Support program team to incorporate key learning’s in upcoming plan and intervention (Generated through FRM and Action plan tracker)
• Share the progress of leaning in each month during all staff meeting
• Compile at least two case studies related to MEAL good practices.

F. DOCUMENTATION

• Ensure database is fully functional in OPMIS.
• Prepare and disseminate different communication materials as stipulated in program/project document.
• Ensure project related documents are archive at safe and accessible place.
• Document best practices, success stories and case stories of program/project.
• Ensure project reports are fully complying with donor requirements and compliances are embedded in program/project’s reports.

Qualification and required skills:

Bachelor’s degree in state/economics or in any discipline from a recognized institute with 3-5 years of experiences in working with I/NGOs in the similar field. The candidate must have a valid motorbike/scooter license and be willing to travel in the community frequently.

Languages: Strong command of Nepali, English (oral and written) and local language preferred/required.   

Aasaman Nepal has zero tolerance of abuse and exploitation of vulnerable people. We expect all our employees/volunteers to ensure we are protecting children, young people and vulnerable adults from harm and abide by our safeguarding policy.

Other Attributes for all positions: Excellent quality of work and commitment to high standards, strong communication skills, team building and willingness and motivated for good service delivery with strong networking and interpersonal skills and comfortable to work under stress and emergencies.

Age Limit: Candidates between 21 years to 55 years are only eligible to apply for the above position, depending upon the nature of job they will carry.

All employees must adhere to child safeguarding in person’s provisions covered in the project agreement.

Monitor staff and partners’ and ensure adherence to Aasaman Nepal’s policies and internal procedures, protocols, Aasaman Nepal’s code of Conduct with special attention to Safeguarding Standards and Procedure, Case Handling Framework, Child Protection and Do No Harm Policies. Also, immediate reporting and redress of any complaints and issues based on its severity.

Competent candidates from disadvantaged groups and inhabitants of the project districts will be given priority. 

Interested candidates are requested to submit their application filled by downloading the link below along with an updated CV by 7 days 26/05/2024. 

https://forms.gle/si3iY6WG2JzDzTxd9

Only shortlisted candidates will be contacted for participation in the recruitment process. No telephone enquiry is entertained. ASN reserves the right to qualify/disqualify any applications without any reason.